Good and bad emails: Summary

                          

Conclusion:

Hi everyone, this is my last post in my blog” the difference between good and bad email”. In this post we will get conclusion. From last 4 posts we reached on conclusion that good email writing is important in this business world.

Email is valid proof document; it can be printed out, and saved as reference for future, so one should be careful with what he writes.

Any email newsletter, any personal email, professional email should be simple and to the point.

From the past posts we learn that how mush important is subject, dates, body and grammar in writing an email. Without these components, email is not good and complete.

The email should be short and clear, and also based on the point of message.

To conclude we can say the proper format is required for writing good email. Not to use these things in email is the sign of bad email.

References : Guffey, M.E., Rhodes, K., & Rogin, P. (2008). Business Communication: Process and Product. Toronto: Nelson

Bheem. (2011, April 18). http://www.rajaha.com/email-writing-skills

SmartTeamU. (2011, March 15) [video file] http://www.youtube.com/watch?feature=player_embedded&v=pYtQZ62-BAg

MindToolsVids. (2011, October 4) [video file]  http://www.youtube.com/watch?feature=player_embedded&v=jiaJbKPhAFk

Short and clear content of message

                                              

The body of an email

The body of an email is the main message which you are going to give to receiver. The sender should focus on the main message or point of the email. The message should be simple and easy to read for the receiver. A proper e-mail format and language needs to be used in the message being sent that will result in looking professional. The use of wrong grammar and spelling mistake is the sign of bad email. Email becomes less effective, when we add unnecessary words and sentences in email.

Keep email short and clear

Try to keep email as short as possible. Be careful not to intimidate the reader with paragraphs and paragraphs of run on sentences. If you have a lot of information, try organizing your email in a more efficient or quick way, such as bullet points. Make sure that the sentences should have sense and keep in mind that never goes for long sentences. Here is the video guide for effective email writing:-

                                             

                                             

Punctuation and Misinterpreting dates

                                                

                                         

Dates:

Dates are important part in writing an email. First make sure about the dates when you are writing emails. Dates are easy to mix up and not being clear may cause you or the recipient to miss deadlines, meetings, or other important things. 06/03, for example, may be taken as June third by some and March second by others. Try spelling out the whole month, or if you are in a rush, “June 3rd” is much less confusing than 02-03 or 02/03. Dates can also spoil everything because if you are giving someone some important dates then please keep in mind that it should be correct.

Punctuation:

Punctuation is main part of an email, without proper use of punctuation symbol an email may be hard to read for the receiver. Punctuation symbol like comma, question mark, quotations, a period etc. Punctuation describes whether email is good or bad, right or wrong. For example, without a question mark the reader of the email may not understand you are trying to ask a question. The responding email would therefore not answer your question or be confusing as the reader may not have understood the email in the way it was intended.  

How important the subject and grammar in email writing

                                 
Hi everyone, this is my second post in my blog "the difference between good and bad email". In this blog i am going to talk about the importance of the subject and grammar in email writing. We can recognize the email which is good or bad from grammar and the subject.

Grammar is the most important part in writing email. The grammar should be accurate and proper used in writing email. The perfect grammar is good sign of good email. There should be a good use of vowels  helping verbs, verbs in writing email.Using bad grammar and spelling mistake is sign of bad email.

Subject is the most important part in writing an email. The 50% of the message can be understand by the receiver by reading subject. If the subject is effective the receiver will show interest in reading your mail.
Here is the video link for writing good email:-

                         

Good and bad emails

E-mail is the short form of electronic mails. Email is the method of exchanging digital messages from an author to one or more recipients. The email message consists of three components, the message envelope, the message header and message body. The address of sender and the receiver is also required in this process. There is a way of writing email but some people don’t follow that way and they wrote a bad email. There is a difference between good and bad emails.

The bad emails are those in which the subject of email is not clear, bad email response, bad email instructions, and bad use of Bcc.

The good emails expand subject with more information and also provide context to orient reader. The good emails are those in which a receiver understand the message without opening that email  means the subject should be clear.Bcc option should not be always used there should different email for the other recipents.

The example for good email is:-

                    Subject: Reminder of 10am Meeting Sched. 10/05 on PASS Process.

Hi Jim,

I just wanted to remind you about the meeting we have scheduled for Monday, October 5, at 10:00am. It's being held in conference room A, and we'll be discussing the new PASS Process.

If you have any questions, feel free to get in touch (x3024).

Best Wishes,

Mark